Office coffee service in Ottawa and Kanata with a Fast Coffee bean-to-cup station costs $99 CAD a month per station plus $0.95 per drink for the first 300 drinks and $0.75 per drink above that, with cups billed separately and drinks free for employees. A 25-person office that pours one drink per person on each on-site day (about 17 days a month) pays about $478 a month, or $1.12 per drink. Below is the per-cup math for 10, 25 and 50 staff, the four options offices usually compare, and the costs that stay off the receipt.
A station in your office. We check the spot, the outlet and the water, then install the station for a one-time $100. After that it is $99 a month plus the per-drink rate.
The four office coffee options in 2026
Offices in Ottawa usually choose between a drip coffee maker stocked from grocery runs, a pod machine, a vending machine, and a serviced bean-to-cup station. The difference comes down to who buys the supplies, who cleans the machine, which drinks it makes, and how the bill grows with your team. The fourth option is what Fast Coffee provides as office coffee service in Ottawa.
| Option | Who buys supplies | Who cleans and maintains it | Drinks | How the cost grows |
|---|---|---|---|---|
| Drip coffee maker + grocery runs | Someone on staff | Staff: carafe, filters, descaling | Black coffee from a pot | Machine purchase, then grocery prices and staff time |
| Pod machine | Office orders pods | Staff: bin of used pods, descaling | Depends on the pods bought | Every cup adds a pod |
| Vending machine | Vendor | Vendor | Depends on the machine | Often paid by the employee at the machine |
| Fast Coffee bean-to-cup station | Fast Coffee (cups ordered with monthly supplies) | Fast Coffee: servicing, cleaning cycles, repairs | Latte, cappuccino, americano, espresso, cortado, mocha, hot chocolate | $99/month + $0.95 per drink (first 300), $0.75 above; employees pay $0 |
A bean-to-cup station grinds whole beans for every cup and makes the milk drinks: latte, cappuccino and mocha. A drink takes under a minute and a single press on the screen. The full list is on the menu page.
Per-cup math for 10, 25 and 50 staff
For one Fast Coffee station the monthly bill equals $99 plus $0.95 for each of the first 300 drinks and $0.75 for each drink after that. The more your team drinks, the lower the all-in price per cup.
Monthly bill = $99 + $0.95 × (drinks up to 300) + $0.75 × (drinks above 300)
To make the numbers comparable we use two scenarios. Both assume a four-day on-site week, which is about 17 office days a month:
- Light use: 2 drinks per person per week, about 9 drinks per person per month.
- Daily use: 1 drink per person per on-site day, about 17 drinks per person per month.
| Team | Scenario | Drinks / month | Monthly bill* | Per drink | Per employee / month |
|---|---|---|---|---|---|
| 10 staff | Light | 90 | $184.50 | $2.05 | $18.45 |
| Daily | 170 | $260.50 | $1.53 | $26.05 | |
| 25 staff | Light | 225 | $312.75 | $1.39 | $12.51 |
| Daily | 425 | $477.75 | $1.12 | $19.11 | |
| 50 staff | Light | 450 | $496.50 | $1.10 | $9.93 |
| Daily | 850 | $796.50 | $0.94 | $15.93 |
*One station, prices in CAD from the office pricing page (current as of 10 September 2026). Cups are billed separately and are left out of this table.
Real volumes vary a lot between teams. A Kanata office of 400+ people ran a Fast Coffee station for twelve months at about 300 drinks a month, well below either per-person scenario. Per-drink billing follows what the team actually pours, so a quiet month costs less.
Hidden costs: time, cleaning and supplies
The receipt for a coffee maker covers the machine and the coffee. Staff time, cleaning and restocking are paid for as well, just out of other budget lines.
- Time. Someone buys the coffee, refills the machine, washes the carafe and descales it. At 15 minutes a day over 17 office days, that is 4.25 hours a month. Priced even at Ontario's general minimum wage of $17.95, which applies from October 1, 2026, that comes to $76.29 a month, and office salaries sit above that floor.
- Grocery prices. Statistics Canada reports that prices for food purchased from stores rose 2.8% year over year in August 2026 and are up 29.0% since August 2021.
- Waste and cleaning. Pods fill a bin, and a pot that sits on the hot plate gets poured out at the end of the day.
- Machine lifespan. A purchased machine is your asset and your repair bill.
With a Fast Coffee station the $99 covers delivery, start-up, servicing, cleaning cycles and repairs, and removal of the station when you stop. Installation is a one-time $100. Drinks are billed per cup, and cups are billed separately.
Sources: Government of Ontario, minimum wage; Statistics Canada, The Daily, Consumer Price Index, August 2026.
Why Ottawa offices are rethinking coffee this fall
Two things changed for Ottawa offices in 2026: federal public servants now have a four-day minimum on-site week, and consumer prices keep rising. The federal Direction on Prescribed Presence in the Workplace applies from July 6, 2026 and sets a minimum of four days a week in the workplace, or 80% of the regular schedule, for core public administration employees. More days on site means more cups poured in federal offices.
Statistics Canada reported on September 14, 2026 that the Consumer Price Index rose 3.0% year over year in August 2026, matching July. With per-drink pricing the office knows its cost per cup in advance and can plan the 2027 budget line from actual volumes.
Sources: Government of Canada, Direction on Prescribed Presence in the Workplace; Statistics Canada, CPI August 2026.
The machine: Saeco Rubino 200
The Saeco Rubino 200 on its own stand is a floor station that takes about half a metre of floor and stands a little below head height. It grinds beans for every cup: espresso, americano, cappuccino, latte, mocha and hot chocolate. It runs from its own 20 L water tank or a water line and plugs into a standard 120V outlet. We come by about twice a month to restock beans, milk and cups and to clean it, so nobody on your team has to look after the machine.
What installation needs
A Fast Coffee station needs about 1 m² of floor space, a 120V/15A outlet and a water line or a refillable tank. We confirm the spot, the outlet and the water on a site check and deliver once they are in place.
- Space: about 1 m², usually a corner of the kitchen or a spot near reception.
- Power: a standard 120V/15A outlet.
- Water: a plumbed line is the tidier option; where plumbing is out of reach, the station runs on a tank that we refill on the service visit.
- Cups: ordered with the monthly supplies.
The station is rented to the office with no purchase and no lease; how that compares with buying a machine is covered in coffee machine rental in Ottawa.
Fast Coffee serves the whole region: office coffee in Kanata, including Kanata North Technology Park, coffee machine rental in Nepean and Stittsville, and office coffee in Gatineau. The full list is on areas we serve.
Minimum contract for office coffee service in Canada
Fast Coffee's minimum contract for an office is three months. Installation is a one-time $100. After the third month the agreement runs month to month: the office can stop with a month's notice, and we remove the station.
Two published examples from the wider market run longer. Aramark Refreshments, which lists more than 70 branches across the United States and Canada, states on its page Submit an Asset Request | Aramark Refreshments: “Our contract term is 36 months.” Canada Post’s award notice RFP_Office_Coffee and Water Products and Services_2025 on CanadaBuys lists a contract period of “60 month(s)” for coffee products and services, from January 28, 2026 to January 27, 2031.
Sources read on 29 October 2026: Aramark Refreshments asset request page; CanadaBuys award notice for Canada Post, Category 2 – Coffee Products and Services.
Installation and the terms
Every new office pays a one-time $100 for installation, then a three-month minimum term, then month-to-month. After the minimum, the office can stop with a month's notice and we remove the station.
| Stage | What happens | What you pay |
|---|---|---|
| Site check | We confirm the spot, the outlet and the water | $0 |
| Installation | Station delivered and installed | $100 once |
| Months 1–3 | First invoices: station, drinks poured and cups | $99 + per drink + cups |
| After month 3 | Month-to-month; stop with a month's notice and we remove the station | $99 + per drink + cups |
Five reasons Ottawa offices work with Fast Coffee
- A registered operator. Fast Coffee is operated by INNOVA CONSULT LTD, federal corporation (CBCA) 1522612-1, HST 799524756RT0001, 380-2164 Montreal Road, Unit 5, Ottawa.
- Local since 2024. Fast Coffee has worked in the Ottawa region since 2024.
- A twelve-month reference. A Kanata office of 400+ people ran our station for twelve months and called the service “very responsive”.
- One price covers the machine. Servicing, cleaning cycles and repairs are inside the $99 a month, and beans and milk powder are paid through the per-drink price.
- Low commitment. A one-time $100 installation, then month-to-month after the first three months.
FAQ
How much does office coffee service cost in Ottawa?
A Fast Coffee station costs $99 CAD per month plus $0.95 per drink for the first 300 drinks each month and $0.75 per drink above that. Cups are billed separately. Employees pay $0 per cup.
What is a good coffee solution for a small business with 10 employees?
For a 10-person office, one bean-to-cup station is the starting point. At about 90 to 170 drinks a month the bill comes to $184.50–$260.50, or $1.53–$2.05 per drink, with servicing and consumables included and cups billed separately.
Do employees pay for their drinks?
Employees drink for free. The office is billed monthly for the station and the drinks it poured. Venues where visitors pay by card run on a different model.
Is there a minimum contract for office coffee service in Canada?
At Fast Coffee the minimum is three months, then month-to-month with a month’s notice, and installation is a one-time $100. Published market examples run longer: Aramark Refreshments states a 36-month contract term, and Canada Post’s 2025 office coffee award lists 60 months.
Do you offer office coffee in Kanata and Gatineau?
Yes. Fast Coffee serves Ottawa, Kanata, Nepean, Stittsville, Barrhaven, Orléans and Gatineau. Gatineau details: office coffee in Gatineau.
See your own per-cup number. Send us the address, the floor and roughly how many people work there. We confirm the spot, the outlet and the water, install the station for a one-time $100, and the first invoice follows the first month of service.
Book an installation +1 613-867-7767 · info@fastcoffee.ca · Contacts
